{"id":81757,"date":"2024-05-02T12:59:45","date_gmt":"2024-05-02T12:59:45","guid":{"rendered":"https:\/\/expleo.com\/global\/en\/?post_type=insights&p=81757"},"modified":"2024-05-15T07:38:52","modified_gmt":"2024-05-15T07:38:52","slug":"5-ways-reduce-risk-creep-s4hana-migration","status":"publish","type":"insights","link":"https:\/\/expleo.com\/global\/en\/insights\/blog\/5-ways-reduce-risk-creep-s4hana-migration\/","title":{"rendered":"5 ways to reduce the risk of scope creep during your S\/4HANA migration"},"content":{"rendered":"\t\t
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In <\/span>S\/4HANA<\/span><\/a> migration, scope creep is a critical challenge. Left unchecked, it can derail timelines and balloon costs.<\/span>\u00a0<\/span><\/p>

\u201cHaving clear requirements is vital<\/em>,\u201d says Melanie Byrne<\/strong>, Director of Business Analysis<\/strong> and Business Process Management at <\/strong><\/span>Expleo<\/strong>. \u201cAnd that means non-functional requirements too. People tend to forget about that bit. Then it\u2019s, ‘Oh, that could take a few months\u2019 and \u2018That will cost x amount more.\u2019”<\/em><\/span>\u00a0<\/span><\/p>

\u201cIt\u2019s worth investing time upfront to get those objectives clear before any development begins,<\/em>\u201d she adds.<\/span>\u00a0<\/span><\/p>

But that\u2019s just the start. \u201cThings will change. So it\u2019s about controlling the outcome.<\/em>\u201d<\/span>\u00a0<\/span><\/p>

Here, Melanie shares five essential strategies for staying in control and adapting to curveballs for a smoother and more successful transition.<\/span>\u00a0<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t

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1. Outline your requirements upfront <\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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Begin with a clear understanding of where you\u2019re starting and set detailed requirements upfront. Knowing how things currently work and what you want to get out of the migration is crucial. This has to be properly unravelled upfront \u2013 it ties into your strategy and roadmap. If this detail isn\u2019t flagged very early on with open discussions, scope creep is the result.<\/p>

Make sure your requirements cover not only the obvious functional aspects but also non-functional ones like disaster recovery and security. Think about the hours needed for transitioning and ensure there\u2019s availability for going live. These are the things that people tend to forget about, which can lead to delays and increased costs down the line.\u00a0<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t

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2. Develop a stakeholder comms plan <\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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Understanding your stakeholders and having a communication strategy is so important. SAP implementations aren’t quick fixes \u2013 they can take years. During this time, business objectives might shift, prompting changes to the project scope.<\/p>

To stay ahead, keep lines of communication open with stakeholders. By involving them from the start, you’ll be better prepared to handle any changes along the way. This way, everyone stays informed, and adjustments to the scope are smoother and less disruptive.\u00a0<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t

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3. Have a strong change control process <\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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When changes do come along, it’s vital to have a formalised process in place. This way, each change can be properly scoped and evaluated. Sometimes, a change might not be necessary immediately and can be put on hold until after the go-live.<\/p>

Having this process in place allows for open discussions about the potential impact any change may have on timelines and budgets. It means, even when changes are unavoidable, you can still make sure the outcome is controlled.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t

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4. Ensure project governance and traceability <\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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Having those candid conversations about when changes can or can’t happen is about change control but it\u2019s also about good project governance. Defining everything upfront means you can have requirements traceability too.<\/p>

Traceability means you can make sure everything is being addressed from project kick-off to delivery. Without it, changes can be missed. You\u2019ll get further down the line and someone in finance will say, \u201cOh, I thought we were going to change this?\u201d but it\u2019s got lost along the journey.<\/p>

Having a clear trail to refer back to is essential. So if something does need changing, it must go through the formal change control process.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t

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5. Establish a design authority early on <\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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It\u2019s crucial to set up your design authority from the outset. Made up of representatives from the business as well as key project stakeholders, the design authority ensures any proposed customisation is essential and aligns with the agreed-upon strategy. This is where support from a partner like Expleo can help as we can put this in place.<\/p>

This controls the scope really early on, then your project governance and traceability maintains it in the longer term. Often, businesses lean towards out-of-the-box solutions at first but they end up with more customisation than anticipated. In those cases, only the design authority should be able to change the scope. Crucially, these adjustments should be made pre-development so that when you\u2019re selecting vendors, they can quote based on the correct information. By going through some pain upfront, you\u2019ll get a more accurate cost and timeline estimate.<\/p>

For example, when we worked with a client recently they aimed for an 80-20 split in their project strategy. But as we progressed, more customisations arose during the design authority\u2019s review. Some were necessary and resulted in a 70-30 split. Crucially, because this adjustment was made pre-development, vendors were able to quote based on the correct information. By going through all that pain upfront, we got more accurate cost and timeline estimates.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t

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In the ever-evolving landscape of S\/4HANA migration, avoiding scope creep is critical to success. By being proactive, you can manage inevitable changes along the way and minimise their impact on the business.<\/p>

At Expleo, we offer expertise and support to help you put the strategies you need in place. Together, we\u2019ll navigate the complexities of your migration, unlocking the full potential of your journey to S\/4HANA.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t

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Let's talk<\/a><\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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If you’d like help with this or any other part of your journey to S\/4HANA,\u00a0please get in touch<\/span><\/p><\/span> <\/div>\r\n \r\n

\r\n \r\n Contact us <\/a>\r\n <\/div>\r\n\r\n <\/div>\r\n\r\n \t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t
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READ THE NEXT BLOG IN OUR S\/4HANA SERIES\n<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t
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5 ways to assure quality and build governance into your S\/4HANA migration\u00a0<\/a><\/div>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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\n\t\t\t\t\t\t5 ways to assure quality and build governance into your S\/4HANA migration\u00a0\t\t\t\t\t<\/h3>\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<\/div>\n\t\t<\/div>
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Journey to S\/4HANA with confidence<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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In S\/4HANA migration, scope creep is a critical challenge. Left unchecked, it can derail timelines and balloon costs.\u00a0 \u201cHaving clear requirements is vital,\u201d says Melanie Byrne, Director of Business Analysis and Business Process Management at Expleo. \u201cAnd that means non-functional requirements too. People tend to forget about that bit. Then it\u2019s, ‘Oh, that could take […]<\/p>\n","protected":false},"author":81,"featured_media":81873,"parent":0,"template":"","meta":{"_oasis_is_in_workflow":0,"_oasis_original":0,"_oasis_task_priority":"","_angie_page":false,"footnotes":""},"topic":[144,151],"insights-single-templates":[],"industry-taxonomy":[38,163,41,157,45,37,89],"content-type":[23],"country":[141],"service":[216,210,78,209,208,221,83],"class_list":["post-81757","insights","type-insights","status-publish","has-post-thumbnail","hentry","topic-business-transformation","topic-quality-assurance-and-software-development","industry-taxonomy-banking-and-financial-services","industry-taxonomy-energy-and-utilities","industry-taxonomy-insurance","industry-taxonomy-life-sciences","industry-taxonomy-public-sector","industry-taxonomy-rail-transportation","industry-taxonomy-retail-and-logistics","content-type-blog","country-global","service-digital-transformation","service-customer-support-maintenance","service-embedded-systems","service-product-process-engineering","service-quality-testing","service-software-monitoring-maintenance","service-transformation-consultancy"],"yoast_head":"\nExpleo | S\/4HANA migration : reduce the risk of scope creep<\/title>\n<meta name=\"description\" content=\"In S\/4HANA migration, scope creep is a critical challenge. By being proactive, you can navigate the complexities of your migration and minimise their impact.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/expleo.com\/global\/en\/insights\/blog\/5-ways-reduce-risk-creep-s4hana-migration\/\" \/>\n<meta property=\"og:locale\" content=\"en_GB\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"5 ways to reduce the risk of scope creep during your S\/4HANA migration\" \/>\n<meta property=\"og:description\" content=\"In S\/4HANA migration, scope creep is a critical challenge. 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