In 2022, Uniphar embarked on their migration to S/4HANA. Their existing ECC6 system was highly customised, so it was critical they found the right SAP Systems Integrator to navigate their journey and implement their digital core, S/4HANA, and SAP EWM.
Our SAP S/4HANA Vendor Selection solution provided the guidance they needed. We gathered an experienced team of SAP experts to lead the way, facilitating an AS-IS/TO-BE discovery phase, crafting a comprehensive RFP and orchestrating an independent SAP System Integrator procurement process.
The result was a fixed-price contract with the chosen System Integrator, with negotiations complete in November 2022. And Expleo’s Programme Assurance Framework set Uniphar on course for a seamless journey. With our data-driven approach, Uniphar embarked on their ambitious transformation programme confident that they had the best-fit partner on board.
Project objectives
- Provide expertise to enable a thorough discovery of AS-IS/TO-BE processes and requirements across finance, procurement, SAP EWM, analytics and eCommerce within two business units
- Develop AS-IS/TO-BE application architecture
- Take an ‘out of the box’ approach to S/4HANA, with a goal of 85% SAP standardised processes to avoid future complexity and running cost
- Develop a clear and detailed RFP and run an efficient procurement process to select the best-fit Systems Integrator with a fixed-price contract
Challenges and solutions
We gathered a team of project managers, business analysts, and SAP experts with over 100 years of combined SAP experience, to make sure Uniphar partnered with the right Systems Integrator for them. The process was not without its challenges, but our expertise ensured Uniphar brought the best-fit partner on board for the rest of their journey to S/4HANA.
- Challenge : Lack of understanding of current processes
Solution: We got a clear view of the bigger picture to set a shared vision for Uniphar’s journey. We executed a thorough AS-IS/TO-BE discovery phase, documenting existing processes and defining the future-state requirements.
- Challenge : Aligning the new system with Uniphar’s needs
Solution : We got a clear view of the bigger picture to set a shared vision for Uniphar’s journey. We executed a thorough AS-IS/TO-BE discovery phase, documenting existing processes and defining the future-state requirements.
- Challenge: Balancing priorities across divisions
Solution : Different areas of the company had different priorities for the new system. Our data-driven approach meant vendors were assessed objectively, allowing stakeholders to align their priorities and make informed, joint decisions.
- Challenge : Gathering information from internal teams
Solution : We collaborated closely with Uniphar’s experts, streamlining how we gathered the insights we needed, while minimising the burden on their resources.
Uniphar engaged with Expleo to complete a SAP S/4HANA Discovery and SI Vendor Selection in 2022. Expleo provided SAP experts to complete an AS-IS/TO-BE process assessment to provide Uniphar with an understanding of their current process landscape and the level of process change required to move to S/4HANA using an out of the box approach. The AS-IS/TO-BE process also fed into an extremely detailed request for tender, written by Expleo, to enable the selection of a best fit SAP Solution Implementer. Expleo ran an extremely efficient independent procurement process which resulted in the successful selection of a SAP SI on a fixed price contract.
